High volume batch scanning
Separation and indexing
Scanning many documents as one batch, one usually gets one single, big file back from the scanner. You need a way to automatically identify each document and divide the batch into separate files.
Barcodes and QR codes
Applying a barcode on each document in the batch is a very effective method for both separation and identification.
In its simplest form, the barcode contains just a filename to be used when saving the document. Your document management system can then easily pick up the uniquely named documents after the batch scanning and processing is done.
Barcodes can also contain more information than just a name. It could be folder names, which is useful if you want to automatically put your documents in different categories.
- Linear (1D) barcodes: Code 39, Code 128
- Matrix (2D) barcodes: QR-codes
- Barcodes on separate sheets or small stickers
- Separation sheets with barcodes can be printed out from PixEdit®
- Individual barcodes with metadata for each document
- Auto-numbering of documents using the same barcode
Other separation methods
If you just need a simple and quick way of just separating the documents in a batch, you can use a general separation sheet included with the PixEdit® software. To be able to identify each document after the scanning, you specify a common filename for all the documents and a count number will be automatically appended during the automatic separation process.
If the documents in the batch are always the same number of pages, you can just set a fixed interval to separate them. A common filename and auto-numbering is used to identify each document.
Improvement and optimization
Through advanced cleanup and image enhancement operations, the documents are improved and the file size is optimally compressed. The quality is preserved while the size is reduced and requires less storage space.
Scan to PDF and PDF/A
Advantages of PDF/A
- All used fonts are included in the file: the text will always appear as original
- Platform independent: The documents look the same regardless of device
- Text search: Scanned documents can be made searchable (OCR)
- Colors are clearly defined and preserved
- Metadata (information about the document) in a mandatory standard format
PixEdit software is used with a wide range of document management systems and applications. Many alternative integration options provide flexible setups for easy and good integration for the delivery of scanned documents directly to the system.