File format conversion
Previously scanned documents may have been stored in a different file format than the one you want in your current database. Older document databases often use formats such as TIFF, CALS, Edmics or even JPEG, while newer databases mostly use PDF. With the right software, you can convert these files to your standard file format without having to rescan.
Born-digital documents, such as Office documents, may also be converted to a standard file format. This will make your document database platform and application independent. Any user can view the documents on their device with just the standard software.
Benefits of using a standard file format
- Easier for the entire organization to use the documents
- View, comment and reuse documents regardless of what device and office application that is being used
- Documents will be readable on any system in the future
PixEdit Software can be used to view, edit and convert more than 100 file formats. With powerful automation tools you can easily convert entire document archives.
The most common file formats are:
The file format most commonly used for storing electronic documents today
This format was developed by Adobe and it is now an open standard: ISO 32000-1:2008.
When using PDF in digital archiving, it is essential that the PDF files preserve all the information necessary to reproduce the document exactly as written. For this purpose, a special standard has been developed called PDF/A. It is a specialized version, which has restrictions on many PDF features. For example, it is not allowed in PDF/A to store just references or links to the fonts that are used in the document. The actual font must also be embedded in the pdf file, to ensure that the document will always look the same when viewed or printed on different devices.
When you use PixEdit software for scanning, converting and archiving your electronic documents, you can be assured that they are stored according to the current PDF/A ISO standard.
The Techsoft Document Format is a file format for scanned documents developed by PixEdit (formerly Techsoft). Like the well known TIFF format, it can store multiple pages in the same file. But it can also store several image layers for a page, each layer having a unique color.
It is useful when capturing and archiving electronically architectural and engineering drawings, maps, etc, which consists of several drawings made on transparent paper.
PDF/A is a format specialized for long-term preservation of electronic documents. It ensures all needed information is included to render the document exactly as the original in the future and on any system. PDF/A is now an ISO standard and recommended by public archives administrations and archiving companies worldwide.
Compared to standard PDF, PDF/A is much more restrictive. This is to ensure that the document is fully contained in the file.
Advantages and benefits of PDF/A
- All used fonts are included in the file: Text will always appear the same
- Platform independence: Documents are ensured to look the same on any device
- Full text search: Scanned documents can be made searchable through OCR
- Colors are clearly defined and preserved
- Metadata (information about the document) in a standard format is mandatory
PixEdit software is used with a wide range of document management systems and applications. Alternative integration options provide flexible setups for easy and seamless integration.
PixEdit conversion features
- Conversion of more than 100 different file formats, including TIFF, JPEG, PNG, GIF, CALS, Edmics etc.
- Automatic file format detection
- Text-searchable PDFs through OCR
- Conversion from to PDF and PDF/A
- Conversion of PDF and scanned documents to Word or other Office formats